Consulate General of India Vancouver,BC,Canada

RTI Info about consulate, required under section 4(1)(B) of the RTI act 2005

Right to Information

1. In implementation of the Right to Information Act, Mr. G. Ajith Kumar, Consul has been appointed as the Public Information Officer (PIO) (e-mail: hoc[dot]vancouver[at]mea[dot]gov[dot]in Fax:6046822471) and Mr. Amitabh Ranjan, Consul as the First Appellate Authority (email: com[dot]vancouver[at]mea[dot]gov[dot]in Fax : 605-682-2471).

Please click below for reading full PDF text of Right to Information Act.

Right To Information Act

2. It may be noted that information provided under the Act is available to citizens of India only. OCI/PIO card holders are not eligible to seek information under RTI act 2005. Applications should be submitted along with documentary proof of Indian Citizenship (like copy of personal particulars pages of passport.) More information is available at http://rti.gov.in. Applications seeking information under the Act may be sent to, Mr. G. Ajith Kumar, Consul, Consulate General of India, 201-325 Howe Street, Vancouver, B.C. V6C 1Z7 along with the prescribed fee in Canadian Dollars, equivalent to Indian Rs.10/- by demand draft/banker’s cheque/money order or postal order favoring “Consulate General of India, Vancouver”. [The official Rupee-Dollar conversion rate may be first checked with the Consulate].

3. Recently, the Department of Personnel and Training, Department of Posts has launched a service called "eIPO" (Electronic Indian Postal Order). This is a facility to purchase anIndian Postal Order electronically by paying a fee on-line through e-Post Office Portal i.e. http://www.epostoffice.gov.in. It can also be accessed through India Post website.www.indiapost.gov.in As per RTI Rules, 2012, fees may be paid by electronic means, if facility for receiving fees through electronic means is available with the public authority. This facility is provided only for Indian Citizens across the globe to facilitate them to seek information from a government Ministry or Department in India as well as from 176 Indian Missions and Posts abroad under the RTI Act, 2005. Debit and Credit cards (powered by Visa/Master Card) can be used to purchase eIPO.

4. The RTI applicant is required to register on the website to create his/ her profile. Then he/she has to select the Ministry/ Department as well as from Indian Missions/Posts from whom he desires to seek information under the RTI Act. The eIPO so generted can be used to seek information from that Ministry/ Department or Indian Mission/Post. A printout of the eIPO is required to be attached with the RTI application sent in hard copy. In case RTI application is filed electronically, the eIPO should be enclosed as an attachment.

5. The RTI application accompanied by an eIPO is similar in all respects to the RTI application accompanied by fees through any other approved mode. All the provisions regarding eligibility, time limit, exemptions etc; as provided in the RTI Act, 2005 will continue to apply. The Department of Personnel and Training and Department of Posts have launched a service called e-IPO (Electronic Indian Postal Order) to enable Indian Citizens residing in India or abroad to purchase an Indian Postal Order electronically by paying fee on-line through e-Post Office Portal i.e. http://www.epostoffice.gov.in, to enable them to seek information under the RTI Act, 2005. It can also be accessed through India Post Website, i.e. www.indiapost.gov.in. An e-IPO so generated must be used only once with an RTI application.

The User needs to get himself registered at the website. He has to select the Ministry/Department from whom he desires to seek the information under the RTI Act and the e-IPO so generated can be used to seek information from that Ministry/Department only. A printout of the e-IPO is required to be attached with the RTI application. If the RTI application is being filed electronically, e-IPO is required to be attached as an attachment. For more details please visit the website http://www.epostoffice.gov.in.

This facility is only for purchasing an Indian Postal Order electronically. All the requirements for filing an RTI application as well as other provisions regarding eligibility, time limit, exemptions, etc. will continue to apply.

6. It may also be pointed out that as per section 6(1) (a) of the RTI Act, 2005, a person who desires to obtain information under the Act is required to submit the application to the Information Officer of the concerned public authority. Applicants are, therefore, advised to send their requests under the RTI Act to the Consulate only when the subject matter can reasonably be presumed to pertain to the Consulate. While section 6(3) provides for the transfer of an application by a receiving PIO to another [concerned] PIO, this is clearly meant to cover situations where the application is addressed to a PIO on the assumption that it has been directed to the concerned PIO. Where the information required obviously does not pertain to the Consulate, the application may be addressed to the concerned PIO directly.

Mandatory disclosure under 4 (1) (b) of RTI Act

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Consulate General of India

Vancouver

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I	The particulars of its organization, functions and duties;	Consulate General of India is headed by the Consul General and has following main Wings: (i) Administration Wing (ii) Consular Wing (iii) Commercial Wing (iv) Culture & Education Wing. Each Wing is headed by a Consul level officer. The functions of the Consulate inter alia include consular services, economic cooperation, trade and investment promotion, cultural interaction, press Information and media liaison. The Consulate functions within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and Transaction of Business Rules.
ii	The powers and duties of its officers and employees	General Administrative powers are derived from IFS (PLCA) Rules, as amended from time to time. Financial powers of the Officers of the Consulate have been detailed in the Delegated Financial powers of the Government of India's Representatives Abroad. Other powers are derived from the Passport Act of India. For Consular, Community Welfare and Visa follows the instructions of the Ministry. The Officers of the Consulate function under the guidance and supervision of the Consul General.
iii	The procedure followed in the decision making process, including channels supervision and accountability	Decisions are taken as per extant rules and guidelines, where applicable under the instruction and supervision of the Consul General.
iv	The norms set by it for the discharge of its functions	Norms are set under the instruction and supervision of the Consul General.
v	The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions	For administrative and Establishment: The Consulates follows the instructions contained in Indian Foreign Service (Pay Leave and Compensatory Allowances) Rules and annexure, Delegated Financial Powers of Government of India's Representatives abroad, Rules Passport Act Manuals on Office Procedures Other Central Government Rules and manuals published by Central Government. For Consular, Passport and Visa: Follows the instructions and procedure laid down in the Passport Act and instructions of the Ministry regarding visa, Consular and Community Welfare issues.
vi	A statement of the categories of documents that are held by it or under its control	Classified documents/files relating to Passport and Consular Services and other documents related to Visa, Passport, Consular and Commercial matters.
vii	The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof	Consulate General of India functions within the norms of India’s foreign policy formulated by the Ministry of External Affairs. Policy is implemented by the Consulate under the guidance of Consul General
viii	A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;	Consulate General of India interacts regularly with representatives of Civil Society, academic community, Government officers and others under its area of jurisdiction
ix	A directory of its officers and employees	List of officers is given below at Annexure ‘A’
x	The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations	Given below at Annexure ‘B’
xi	The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;	The budget grant of the Consulate for the year 2021-22 is given below at Annexure ‘C’
xii	The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes	The Consulate General of India, Vancouver does not have any subsidy programme
xiii	Particulars of recipients of concessions, permits or authorizations granted by it;	The Consulate General of India, Vancouver does not grant any concessions or permits
xiv	Details in respect of the information, available to or held by it, reduced in an electronic form;	The Consulate website has the required information. The Consulate also makes available to interested individuals various CD’s and DVD’s containing information on India.
xv	The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;	The Consulate website has the required information.
xvi	The names, designations and other particulars of the Public Information Officers	Mr. G. Ajith Kumar, Consul Consulate General of India 201- 325,, Howe Street, Vancouver V6C 1Z7 Tel : 604 551 9719 Fax : 604 682 2471 E-mail : hoc.vancouver[at]mea[dot]gov[dot]in
xvii	Such other information as may be prescribed and thereafter update these publications every year;	The Consulate’s website has information which is updated on a regular basis

ANNEXURE-A

Consulate General of India

Vancouver

S. No	Name	Designation
	Shri Manish	Consul General
	Shri Rahul Negi	Consul (Community Affairs)
	Shri Amitabh Ranjan	Consul (Commerce)
	Shri G. Ajith Kumar	Consul (CPV) & Head of Chancery
	Shri Surjeet Singh	Consul (Education & Culture)
	Shri Sukhbir	Vice Consul (Visa & Attestation)
	Shri Sanjay Kumar Malhotra	Vice Consul (CGO)
	Shri Vasu Jyoti Sharma	Vice Consul (OCI)
	Shri Mohammad Shamsh Raza	Assistant Section Officer (Passport)
	Shri Alan Varghese Mathew	Assistant Section Officer (PCC)
	Ms Jaya Gera	Assistant Section Officer (Admin/Accounts)
	Shri Kanwaljit Singh	Assistant Section Officier (Passport)
	Shri Harish Chandra	Chauffeur
	Shri Sunil Kumar	Security Assistant
	Shri Suresh Kumar	Security Assistant

ANNEXURE-B

Consulate General of India

Vancouver

SL.No	Designation	Basic Pay
1	Consul General	199,600
2	Consul (Community Affairs)	83,600
3	Consul (Commerce)	91,100
4	Consul (CPV) & Head of Chancery	93,800
5	Consul (Education & Culture)	91,100
6	Vice Consul (Visa & Attestation)	75,400
7	Vice Consul (CGO)	87,400
8	Vice Consul (OCI)	75,400
9	Assistant Section Officer (Passport)	55,200
10	Assistant Section Officer (PCC)	53,600
11	Assistant Section Officer (Admin/Accounts)	52,000
12	Assistant Section Officier (Passport)	56,900
13	Chauffeur	29,600
14	Security Assistant	35,300
15	Security Assistant	28,800

Note: Apart from basic pay, India-based officers/staff are paid Foreign Allowance

which is fixed by the Ministry of External Affairs, New Delhi from time to time

ANNEXURE-C

Consulate General of India

Vancouver

The approved figures of budget for the year 2022-23 (All wings).

S.No	HEAD OF ACCOUNTS	AMOUNTS (RS. IN THOUSAND)
1	Salaries	123230
2	Wages	0
3	Overtime Allowance	1450
4	Medical	1701
5	Travel Expenditure (Local)	7141
6	Travel Expenditure (Others)	7872
7	Advertising & Publicity	3833
8	Office Expenditure	11514
9	Information Technology	2190
10	Rents, Rates, Taxes	74077
11	Minor Works	0
12	Swachhta Action Plan	67
13	Trade Promotion	400
	Grand Total	233475

Budget Utilization

During the financial year 2022-23, out of allocated budget grant of Rs. 233,475 (in thousand Rs for all wings), this Consulate utilised Rs.233,176 (in thousand Rs.)