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Lost / Damaged Passports
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Passport Services - Lost / Damaged Passports

Application for issuance of a passport in lieu of lost or damaged passport should be submitted in person at the Consulate only and not in BLS centres. In exceptional cases of genuine difficulty in coming to the consulate, the applications along with all the supporting documents may be sent by post/courier directly to the Consulate. Tatkal Scheme (Emergency Service) is not applicable in cases of lost/damaged Passports at the time of making the application.

Requirements: The following documents/papers should be submitted with the application:

  • Applicant shall fill online passport application on https://passport.gov.in/nri/. This will generate the Web File Number and PDF file.
  • The print-out of the saved PDF file of online passport application, duly signed, with required documents
  • Duly filled in Personal Particulars Proforma (Two copies)
  • Three recent identical photographs - colour - against a light background showing full frontal view of the face (size 2 inch x 2 inch), One pasted on application & 2 on PP forms. More details on photo specifications may please be seen under the 'General Guidelines'.
  • The damaged passport
  • Photocopy of the lost passport
  • Police Report, indicating passport number/date, etc., in case of loss of passport. However, police report is not required if a passport is damaged, but is physically available. However, in case of missing pages, a police report is required.
  • The fee of C$258/- payable, either by bank draft or money order, to the "Consulate General of India, Vancouver"
  • An address proof - Provincial ID/ Driver's License/ Health Card/ Electricity/ Gasbill, etc.
  • Duly completed Declaration Form and Annexure 'E'
  • An affidavit in the prescribed proforma (Annexure F) for replacement passport in all cases of loss of passport, including total damage.
  • Proof of Canadian Status (Work/Study Permit or PR Card along with Landing Paper/COPR) - original to be shown to the Submission Officer or a Notarised copy
  • If the applicant is on Study Permit, recent letter from the institute confirming current enrolment along with college/school ID.
  • To append two specimen signatures (using ball point pen with black ink) in the space provided.
  • It should be noted that the lost passports will be cancelled in the system and if such a passport is retrieved later, the passport holder should submit it to the Consulate for cancellation and return.
  • In case the application is for issuance of a passport for a child, both parents should sign the application (as consent for issuance of a passport for the child) and copies of their identification proof, e.g. passport, PR Card, visa, etc., should be attached.
  • Annexure 'D' signed by both parents/ Annexure 'C' for single parent.
  • For change in appearance, a statement attested by the Notary Public
  • If the passport has remained expired for more than one year, a search letter from the Citizenship and Immigration Canada certifying that he/she has not acquired Canadian citizenship, along with an Affidavit in the prescribed format stating non acquisition of Canadian or any other nationality
  • If the passport has remained expired for more than three years, the case is taken as a fresh issue of passport. This involves fresh verification from India.  A search letter from the Citizenship and Immigration Canada certifying that the applicant has not acquired Canadian citizenship, along with an Affidavit in the prescribed format stating non acquisition of Canadian or any other nationality
  • A self-addressed pre-paid envelope (secured Canada Post with tracking No) for sending the new passport
  • Any other document establishing applicant's identity as supporting document like, PAN card, Ration card, Election ID Card etc in original with a copy (the IDs furnished should preferably be issued by Government of India or other Indian authorities like the state governments etc. IDs issued in the Canada would be considered only as additional proof).
  • The Consulate shall inform the applicant in case any additional document is required.
  • The Consulate may call the applicant for interview also.
 
 
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